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Registrar

Posted: March 18, 2020
Description
Skills
Education
Company Description

College of the Atlantic (COA) seeks an experienced professional to serve as its Registrar. COA has three ten-week terms and maintains a narrative evaluation system. The Registrar reports to the Provost and supervises the assistant registrar and work-study students. Responsibilities include planning, delivery, and ongoing assessment of the trimester registration process (including classroom and course scheduling); maintenance of the integrity, accuracy, and security of student academic records; transfer credit evaluation; collection and processing of student grades and narrative evaluations; maintenance of the degree audit system; verification of enrollment and graduation records; preparation of internal and external reports; and the implementation and maintenance of procedures that ensure consistent enforcement of academic policies. The registrar serves on college committees and works closely with other offices and the academic deans on projects relating to institutional priorities. The ideal candidate will be able to enforce college regulations while working collaboratively with students, staff, and faculty in a positive and collegial manner.

ESSENTIAL JOB FUNCTIONS:

• Ensures the accuracy, integrity and security of student academic records
• Oversees all administrative functions of the Registrar’s Office, including processing and maintenance of enrollment records, course registration, grades, transfer of credit, transcripts and other audits and reports as required
• Interprets and applies all College academic policies and regulations related to Registrar services
• Manages registration process and scheduling of all courses
• Maintains and updates the College’s online and print course listings
• Oversees the degree audit, certification and issuance of diplomas
• Provides academic and student data as required to state and federal agencies and surveys (IPEDS, National Student Clearinghouse, Common Data Set, etc.) to faculty and other academic offices, including admissions, enrollment management, financial aid and institutional research
• Ensures compliance with FERPA and other federal, state and accreditation regulations.
• Serves on Academic Affairs Committee, Review and Appeals, and as needed on other College-wide committees, and works closely with other offices and the academic deans on projects relating to institutional priorities
• Develops and manages Registrar’s Office budget
• Certifies student completions to the Board of Trustees
• Verifies enrollment documents for insurances, scholarships, discounts and travel
• Serves as liaison to the Armed Forces and Veteran’s Administration during in-house visits

An earned Bachelor’s degree and a minimum of 4 years of professional leadership experience in a Registrar’s Office or equivalent is required. The successful candidate must be detail-oriented and enjoy creative problem-solving. To that end, the preferred candidate must demonstrate excellent computer (including database) skills, have effective interpersonal and communication skills, understand and use student records systems, and foster a commitment to delivering excellent service to students, faculty, staff and other constituents.

Bachelor’s Degree; minimum of 4 years of professional-level and leadership experience in Registrar’s Office or equivalent

College of the Atlantic (COA) is a private, liberal-arts college in Bar Harbor on Mount Desert Island, Maine, United States. Founded in 1969, it awards bachelors and masters (M.Phil.) degrees solely in the field of human ecology, an interdisciplinary approach to learning. Focus areas include arts and design, environmental sciences, humanities, international studies, sustainable food systems, and socially responsible business. The college is small, with about 365 students, a full-time faculty of 35, and 15 part-time faculty. Tenets of the pedagogy include field-based or applied learning; small, seminar-style classes; student-directed projects; community involvement; and interdisciplinary learning. It was the first college to be carbon neutral and one of the first to divest fossil fuel holdings from its endowment. The college appears on most of the top "green school" lists. The campus consists of 37 acres on Frenchman Bay, two organic farms, two off-shore island research stations, and a 100-acre protected area. The farms, Beech Hill Farm and Peggy Rockefeller Farms, are living laboratories for classes and student research. Peggy Rockefeller Farms includes livestock, crops, orchards. Beech Hill Farm provides produce. Both supply the dining hall with organic produce, eggs, and meat. The off-shore island properties include the Alice Eno Field Research Station on Great Duck Island where students conduct studies on Leach's storm petrels, guillemots, gulls, sparrows and other fields of natural history. The Edward McCormick Blair Research station on Mount Desert Rock is a center for the study of marine mammals and oceanographic issues.

Description

College of the Atlantic (COA) seeks an experienced professional to serve as its Registrar. COA has three ten-week terms and maintains a narrative evaluation system. The Registrar reports to the Provost and supervises the assistant registrar and work-study students. Responsibilities include planning, delivery, and ongoing assessment of the trimester registration process (including classroom and course scheduling); maintenance of the integrity, accuracy, and security of student academic records; transfer credit evaluation; collection and processing of student grades and narrative evaluations; maintenance of the degree audit system; verification of enrollment and graduation records; preparation of internal and external reports; and the implementation and maintenance of procedures that ensure consistent enforcement of academic policies. The registrar serves on college committees and works closely with other offices and the academic deans on projects relating to institutional priorities. The ideal candidate will be able to enforce college regulations while working collaboratively with students, staff, and faculty in a positive and collegial manner.

ESSENTIAL JOB FUNCTIONS:

• Ensures the accuracy, integrity and security of student academic records
• Oversees all administrative functions of the Registrar’s Office, including processing and maintenance of enrollment records, course registration, grades, transfer of credit, transcripts and other audits and reports as required
• Interprets and applies all College academic policies and regulations related to Registrar services
• Manages registration process and scheduling of all courses
• Maintains and updates the College’s online and print course listings
• Oversees the degree audit, certification and issuance of diplomas
• Provides academic and student data as required to state and federal agencies and surveys (IPEDS, National Student Clearinghouse, Common Data Set, etc.) to faculty and other academic offices, including admissions, enrollment management, financial aid and institutional research
• Ensures compliance with FERPA and other federal, state and accreditation regulations.
• Serves on Academic Affairs Committee, Review and Appeals, and as needed on other College-wide committees, and works closely with other offices and the academic deans on projects relating to institutional priorities
• Develops and manages Registrar’s Office budget
• Certifies student completions to the Board of Trustees
• Verifies enrollment documents for insurances, scholarships, discounts and travel
• Serves as liaison to the Armed Forces and Veteran’s Administration during in-house visits

Skills

An earned Bachelor’s degree and a minimum of 4 years of professional leadership experience in a Registrar’s Office or equivalent is required. The successful candidate must be detail-oriented and enjoy creative problem-solving. To that end, the preferred candidate must demonstrate excellent computer (including database) skills, have effective interpersonal and communication skills, understand and use student records systems, and foster a commitment to delivering excellent service to students, faculty, staff and other constituents.

Education

Bachelor’s Degree; minimum of 4 years of professional-level and leadership experience in Registrar’s Office or equivalent

Company Description

College of the Atlantic (COA) is a private, liberal-arts college in Bar Harbor on Mount Desert Island, Maine, United States. Founded in 1969, it awards bachelors and masters (M.Phil.) degrees solely in the field of human ecology, an interdisciplinary approach to learning. Focus areas include arts and design, environmental sciences, humanities, international studies, sustainable food systems, and socially responsible business. The college is small, with about 365 students, a full-time faculty of 35, and 15 part-time faculty. Tenets of the pedagogy include field-based or applied learning; small, seminar-style classes; student-directed projects; community involvement; and interdisciplinary learning. It was the first college to be carbon neutral and one of the first to divest fossil fuel holdings from its endowment. The college appears on most of the top "green school" lists. The campus consists of 37 acres on Frenchman Bay, two organic farms, two off-shore island research stations, and a 100-acre protected area. The farms, Beech Hill Farm and Peggy Rockefeller Farms, are living laboratories for classes and student research. Peggy Rockefeller Farms includes livestock, crops, orchards. Beech Hill Farm provides produce. Both supply the dining hall with organic produce, eggs, and meat. The off-shore island properties include the Alice Eno Field Research Station on Great Duck Island where students conduct studies on Leach's storm petrels, guillemots, gulls, sparrows and other fields of natural history. The Edward McCormick Blair Research station on Mount Desert Rock is a center for the study of marine mammals and oceanographic issues.

Position Overview

Company

College of the Atlantic

Location

Bar Harbor, ME

Job Type

Full time

Salary

commensurate with experience

Apply Now

Listing Contact

Marie Stivers

mstivers@coa.edu 207-801-5631

Position Details

Description

College of the Atlantic (COA) seeks an experienced professional to serve as its Registrar. COA has three ten-week terms and maintains a narrative evaluation system. The Registrar reports to the Provost and supervises the assistant registrar and work-study students. Responsibilities include planning, delivery, and ongoing assessment of the trimester registration process (including classroom and course scheduling); maintenance of the integrity, accuracy, and security of student academic records; transfer credit evaluation; collection and processing of student grades and narrative evaluations; maintenance of the degree audit system; verification of enrollment and graduation records; preparation of internal and external reports; and the implementation and maintenance of procedures that ensure consistent enforcement of academic policies. The registrar serves on college committees and works closely with other offices and the academic deans on projects relating to institutional priorities. The ideal candidate will be able to enforce college regulations while working collaboratively with students, staff, and faculty in a positive and collegial manner.

ESSENTIAL JOB FUNCTIONS:

• Ensures the accuracy, integrity and security of student academic records
• Oversees all administrative functions of the Registrar’s Office, including processing and maintenance of enrollment records, course registration, grades, transfer of credit, transcripts and other audits and reports as required
• Interprets and applies all College academic policies and regulations related to Registrar services
• Manages registration process and scheduling of all courses
• Maintains and updates the College’s online and print course listings
• Oversees the degree audit, certification and issuance of diplomas
• Provides academic and student data as required to state and federal agencies and surveys (IPEDS, National Student Clearinghouse, Common Data Set, etc.) to faculty and other academic offices, including admissions, enrollment management, financial aid and institutional research
• Ensures compliance with FERPA and other federal, state and accreditation regulations.
• Serves on Academic Affairs Committee, Review and Appeals, and as needed on other College-wide committees, and works closely with other offices and the academic deans on projects relating to institutional priorities
• Develops and manages Registrar’s Office budget
• Certifies student completions to the Board of Trustees
• Verifies enrollment documents for insurances, scholarships, discounts and travel
• Serves as liaison to the Armed Forces and Veteran’s Administration during in-house visits

Skills and Experience

An earned Bachelor’s degree and a minimum of 4 years of professional leadership experience in a Registrar’s Office or equivalent is required. The successful candidate must be detail-oriented and enjoy creative problem-solving. To that end, the preferred candidate must demonstrate excellent computer (including database) skills, have effective interpersonal and communication skills, understand and use student records systems, and foster a commitment to delivering excellent service to students, faculty, staff and other constituents.

Education

Bachelor’s Degree; minimum of 4 years of professional-level and leadership experience in Registrar’s Office or equivalent

Company Description

College of the Atlantic (COA) is a private, liberal-arts college in Bar Harbor on Mount Desert Island, Maine, United States. Founded in 1969, it awards bachelors and masters (M.Phil.) degrees solely in the field of human ecology, an interdisciplinary approach to learning. Focus areas include arts and design, environmental sciences, humanities, international studies, sustainable food systems, and socially responsible business. The college is small, with about 365 students, a full-time faculty of 35, and 15 part-time faculty. Tenets of the pedagogy include field-based or applied learning; small, seminar-style classes; student-directed projects; community involvement; and interdisciplinary learning. It was the first college to be carbon neutral and one of the first to divest fossil fuel holdings from its endowment. The college appears on most of the top "green school" lists. The campus consists of 37 acres on Frenchman Bay, two organic farms, two off-shore island research stations, and a 100-acre protected area. The farms, Beech Hill Farm and Peggy Rockefeller Farms, are living laboratories for classes and student research. Peggy Rockefeller Farms includes livestock, crops, orchards. Beech Hill Farm provides produce. Both supply the dining hall with organic produce, eggs, and meat. The off-shore island properties include the Alice Eno Field Research Station on Great Duck Island where students conduct studies on Leach's storm petrels, guillemots, gulls, sparrows and other fields of natural history. The Edward McCormick Blair Research station on Mount Desert Rock is a center for the study of marine mammals and oceanographic issues.

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